Conference and Meetings


Looking forward to seeing those who have registerd in Christchurch next week for the 2019 EVANZ Conference

Sustainable Venues: how do venues achieve economic, personal, community and environmental sustainability?

Conference registrations are now CLOSED – you’ll find  information, including accommodation options and the programme on our website. Conference attendees can look forward to an inspiring three days of information, networking and industry updates. We are very excited about our line-up of speakers and topics and of course there's the fabulous black tie EVANZ awards Dinner on Tuesday 26! 

EVANZ Annual Conference 2019

The 2019 Annual EVANZ Conference will be held in Christchurch at Christchurch Town Hall. Registrations are now closed. 

Dates:  Monday 25 to Wednesday 27 November 2019

Optional casual networking dinner on Monday 26 November. Please make sure you select this as an additional option when you register.

The Awards Dinner will be held on Tuesday 26 November at Christchurch Town Hall.

The programme will start late morning on Monday 25 November and conclude on Wednesday 27 November around 1pm, followed by venue tours finishing at approximately 3.30pm. 

CONFERENCE & AWARDS DINNER COSTS (All prices are inclusive of GST):

Conference full package including Awards Dinner: 

EVANZ Members*: $690 

Non Members: $1,005

Monday night casual dinner (includes transport and welcome drink)

EVANZ Members *: $57.50

Non Members $57.50

Awards Dinner only (Tues 26 Nov): 

EVANZ Members*: $230 

Non Members: $246 

Day rate (Mon**, Tues or Weds daytime only

excluding Awards Dinner): 

EVANZ Members*: $190 

Non Members: $246 

*Member Venues and Associate Members
**Monday day rate includes welcome function 5-6pm Monday




Novotel Christchurch Cathedral Square is offering EVANZ conference delegates a special rate of $249.00 per night for a Superior King/Twin Room, with breakfast an additional $28.00. Valid for accommodation 24 to 27 November 2019. To book, go to, choose 'special rates' and enter preferential code: BGRE. Alternatively, phone their Christchurch reservations team on +6433722111 or  email

Ibis Christchurch is offering EVANZ conference delegates a special rate of $199.00 per night for a Standard King/Twin Room, with breakfast an additional $23.00. Valid for accommodation 24 to 27 November 2019. To book, go to 'special rates' and enter preferential code: BGRE. Alternatively, phone their Christchurch reservations team on +6433722111 or  email

Crowne Plaza Christchurch is offering a rate of $275.00 room only for a Superior King or Twin room between 24 and 27 November 2019. A discounted breakfast is available for $25.00 per person. View the rates and make a booking here (use group code EVN).

BreakFree on Cashel is offering 10% off* for EVANZ Conference degates between 24 and 28 November 2019. Book or view the offer by clicking this link and enter promo code EVANZ19. *Conditions apply













Mid Year Symposium 2019 - Sponsorship Opportunities

EVANZ Mid Year Symposium 2019

Te hui a Te Whare Tapere o Aotearoa

The EVANZ 2019 Mid Year Symposium will take place at Palmerston North Conference and Function Centre on 6 & 7 May 2019.

Sponsorship Opportunities

We are expecting up to 100 venue managers and operations staff from venues around the country to attend. The Symposium is targeted at hands-on managers and managers of smaller venues who often take on many different roles. Content will include:

  • Planning and creating video and photo content
  • Understanding the music business
  • Performing Arts-focused session
  • Patron profiling, behavioural detection and security
  • Catering/food and bev and how it fits into event planning
  • Open session/knowledge café

We are grateful for all support to help cover costs for this valuable industry event. A variety of sponsorship opportunities are available for Associate Members of EVANZ. View or download the list of opportunities here. Please contact us if you would like to be involved.

If you have other ideas about how your business may be able to support the event, please contact us


Expressions of Interest to Host 2019 EVANZ Conference

EVANZ is seeking expressions of interest from regions and/or venues interested in hosting the 2019 EVANZ Conference. The conference runs on a rotation and is due to be held in the South Island in 2019.

South Island venues or regions interested in hosting the conference should email a proposal to by Friday 8 February 2019. The proposal should contain the following information:

  • Why do you want to host the conference?
  • What can you/your region offer?
  • What financial benefits can you provide? (e.g. free/discounted venue hire)
  • Do you have availability for 18 - 20 November 2019 or 25 - 27 November 2019?
  • Can you allocate a resource to assist with organising the event? Please provide details.
  • Provide a proposed outline of venues/locations based on the conference format (outlined below).

Conference format:
Mid-morning start; light lunch on arrival
Conference sessions in afternoon
Welcome cocktail function
Evening at leisure (options for dinner could be provided)

Conference sessions all day
EVANZ Awards Dinner in evening (approx 200 people)

Conference sessions all morning
Conference finishes at lunchtime
Afternoon local venue tour(s)

For further information, please contact

EVANZ AGM Monday 26 November 2018

The EVANZ AGM for 2018 is being held in conjunction with the EVANZ Conference at Eden Park, Auckland, on Monday 26 November 2018.

All members are welcome to attend. 

Date: Monday 26 November 2018
Time: 4.15 - 4.45pm
Venue: South Level 4 Lounge, Eden Park, Auckland
(access through Reimers Ave, Gate G).




Two positions on the Executive Committee become vacant at this year's AGM.  Two nominations have been received for 2018 to 2020, therefore no vote will take place. The nominees are:

Keith Parker, Eden Park

Joelene Elliott, Rotorua Venues


EVANZ Awards Sponsors 2018

EVANZ would like to thank all the sponsors of the 2018 EVANZ Awards. With their generous support, our Awards would not be possible.

Vidcom join us as sponsor of the Supreme Venue Awards this year. Luc Jorieux, General Manager of Vidcom NZ, says "Venues are pivotal in the event industry as they cater for all sizes of events and budget. EVANZ is a key forum for venue operators to share, engage and exchange on the issues, challenges and opportunities. Vidcom are thrilled to be associated with the EVANZ Awards and supporting the venue industry. Our company has been associated with a number of high profile venues for a number of years and we are delighted to be able to support EVANZ." 

Vidcom is also very excited to showcase the technical possibilities of Eden Park on the Awards evening. "This venue is iconic and special to most New Zealanders", says Jorieux. "This amazing venue has a state of the art technology offering with large crisp and bright visual displays, versatile and engaging lighting and crispy clear great sound systems. The Vidcom team is looking forward to showing all EVANZ attendees the possibilities this great venue can offer and emulate."

Other new Awards sponsors this year include Medium Venue of the Year sponsor Sidekicker, an on-demand staffing platform that allows businesses to hire staff at the click of a button, and event and venue management software provider Ungerboeck Software International, who will be the sponsor of the Rising Star award. “We are delighted to welcome Ungerboeck as a sponsor of this important award”, says EVANZ President Keith Parker. “Our industry relies on exceptional people and it’s so important to recognise and foster the talent in the industry. We are heartened to see an industry partner like Ungerboeck showing its support of our future industry leaders.”

2018 EVANZ Awards sponsors

EVANZ / PANNZ Workshop - A Data-Driven Audience Development Strategy

Creating a data-driven audience development strategy for your organisation

EVANZ and the Performing Arts Network of New Zealand (PANNZ) are proudly collaborating to offer a free audience development workshop. It is difficult to get any traction as venues if we don’t understand our audiences or know how to gather data successfully. Stephanie Richardson from PANNZ will lead a workshop on how to achieve success using customer data, and how to apply those learnings to develop a strategy. The workshop will include a discussion around how data is currently being used and Stephanie will present case studies, including learnings from New Zealand touring, and from the Australia Council for the Arts Marketing, Communications and Ticketing Summit recently held in Sydney. We will then apply that thinking as we walk through an audience development strategy template.

Workshop details:
Date: Monday 26 November 2018
Time: 10am-12pm

Venue: Eden Park, Auckland

Cost: FREE to EVANZ and PANNZ members

Please register your interest by emailing with the number of attendees and the name of your organisation.

We hope to see you there!


EVANZ Education and Training Regional Seminar - Auckland

The Education and Training Subcommittee invites EVANZ members to the next Regional Seminar in Auckland.


Date: Tuesday 24 July 2018

Time: 9.00am – 4.30pm

Venue: The Trusts Arena, Henderson, Auckland

Cost: FREE to EVANZ members

Morning tea, afternoon tea and light lunch provided

The seminar will include:

  • Practical customer safety/security - Neville Carseldine, Safety & Security Manager, Auckland Stadiums
  • Management of alcohol at events - Lisa Woodward, Senior Sargent from the Alcohol Harm area of the NZ Police
  • Education opportunities available for you and your team - Adam Lynch, Chairman Education Committee, EVANZ and Keith Parker, President of EVANZ
  • Update from Skills Active on the new industry qualification - Linda Dorrington, Skills Active
  • Venue updates, round table discussions and plenty of networking!

To register or for further information, please email


EVANZ Annual Conference

The 2018 Annual EVANZ Conference will be held in Auckland at Eden Park. Registrations must be received by Friday 9 November 2018.


An alternative registration form (pdf) can be found here.

Dates: Monday 26 to Wednesday 28 November 2018

The Awards Dinner will be held on Tuesday 27 November at Eden Park.

The programme will start around lunchtime on Monday 26 November and conclude on Wednesday 28 November around 1pm, followed by a venue tour finishing at approximately 3.30pm.




Conference full package including Awards Dinner: 

EVANZ Members*: $550 + GST

Non Members: $795 + GST

Awards Dinner only (Tues 27 Nov): 

EVANZ Members*: $150 + GST

Non Members: $195 + GST

Day rate (Mon**, Tues or Weds daytime only

excluding Awards Dinner): 

EVANZ Members*: $150 + GST per day

Non Members: $195 + GST per day

*Member Venues and Associate Members
**Monday day rate includes welcome function 5-7pm Monday


Accor Hotels are offering preferred rates to EVANZ Conference delegates at the Grand Mercure Hotel, Sebel Viaduct Harbour and Pullman Auckland. View the rates and make a booking here

If you want to be near the venue rather than in the CBD you could try AirBnB or another home rental website. Kingsland or Sandringham are both suburbs close to Eden Park. There are also a couple of motels near Eden Park:

Bavaria B&B Hotel:
There is free parking at Eden Park. 
For the PANNZ workshop - enter via Reimers Ave, park in P5 and enter the venue through door G
For the EVANZ Conference - enter via Reimers Ave, park in P5 and enter the venue through door F
For the Awards Dinner - enter via Walters Road, gate P2 and enter the venue through door B