Conference and Meetings
Mid Year Symposium 2019
Te hui a Te Whare Tapere o Aotearoa
The 2019 EVANZ Mid Year Symposium will be held in Palmerston North on 6 & 7 May 2019.
We have made some changes to the format of the Mid Year Meeting in response to feedback from members, and to make it as worthwhile as possible for attendees. This year’s Mid Year Symposium is a must-attend for hands-on venue managers and managers of smaller venues who often take on many different roles. The format will be a mixture of knowledge sharing sessions and workshops on very specific topics with tangible outcomes. The workshops are practical, hands-on sessions where attendees will take away knowledge and plans they can use in their venue. Of course there will be a healthy dose of networking too, with half-hour morning/afternoon tea breaks and an industry dinner designed to encourage attendees to engage with other industry professionals and broaden their networks.
The Symposium will start at 12noon on Mon 6 May and finish at 1.30pm (lunch starts 12.40pm) on Tues 7 May.
Registration costs $350 per delegate for EVANZ Members/Associate Members, and $410 per delegate for non-members. Cost includes lunch both days and dinner on Monday.
Click here for the Mid Year Programme
Click here to register for the Mid Year Symposium
Thanks to Ungerboeck for supporting us by providing the registration platform. To register, you will need the email address you used to register for previous EVANZ events online. If you don't know this, please click 'new user' on the left hand side. If you have forgotten your password, please click 'forgot password'.
Thank you to Palmerston North Conference & Function Centre for supporting our event
ACCOMMODATION
The following local hotels have offered special rates for EVANZ Mid Year Symposium delegates:
Copthorne Hotel Palmerston North
Special rate for EVANZ delegates:
$165.00 incl GST per room, per night, breakfast included
To book, either call 06 356 8059 or book via the hotel website and quote 'EVANZ 19' in order to get the special rate.
Special rates for EVANZ delegates:
$165.00 incl GST per room, per night - bed and breakfast based on single occupancy
$180.00 incl GST per room, per night - bed and breakfast based on twin/double occupancy
To book, either call 06 3555 895 or email reservations@distinctionpalmerstonnorth.co.nz and quote 'EVANZ midyear meeting' in order to get the special rate.
You could also try Wotif or Airbnb for accommodation options.
Mid Year Symposium 2019 - Sponsorship Opportunities
EVANZ Mid Year Symposium 2019
Te hui a Te Whare Tapere o Aotearoa
The EVANZ 2019 Mid Year Symposium will take place at Palmerston North Conference and Function Centre on 6 & 7 May 2019.
Sponsorship Opportunities
We are expecting up to 100 venue managers and operations staff from venues around the country to attend. The Symposium is targeted at hands-on managers and managers of smaller venues who often take on many different roles. Content will include:
- Planning and creating video and photo content
- Understanding the music business
- Performing Arts-focused session
- Patron profiling, behavioural detection and security
- Catering/food and bev and how it fits into event planning
- Open session/knowledge café
We are grateful for all support to help cover costs for this valuable industry event. A variety of sponsorship opportunities are available for Associate Members of EVANZ. View or download the list of opportunities here. Please contact us if you would like to be involved.
If you have other ideas about how your business may be able to support the event, please contact us.
Expressions of Interest to Host 2019 EVANZ Conference
EVANZ is seeking expressions of interest from regions and/or venues interested in hosting the 2019 EVANZ Conference. The conference runs on a rotation and is due to be held in the South Island in 2019.
South Island venues or regions interested in hosting the conference should email a proposal to gm@evanz.co.nz by Friday 8 February 2019. The proposal should contain the following information:
- Why do you want to host the conference?
- What can you/your region offer?
- What financial benefits can you provide? (e.g. free/discounted venue hire)
- Do you have availability for 18 - 20 November 2019 or 25 - 27 November 2019?
- Can you allocate a resource to assist with organising the event? Please provide details.
- Provide a proposed outline of venues/locations based on the conference format (outlined below).
Conference format:
Monday:
Mid-morning start; light lunch on arrival
Conference sessions in afternoon
Welcome cocktail function
Evening at leisure (options for dinner could be provided)
Tuesday:
Conference sessions all day
EVANZ Awards Dinner in evening (approx 200 people)
Wednesday:
Conference sessions all morning
Conference finishes at lunchtime
Afternoon local venue tour(s)
For further information, please contact gm@evanz.co.nz.
EVANZ AGM Monday 26 November 2018
The EVANZ AGM for 2018 is being held in conjunction with the EVANZ Conference at Eden Park, Auckland, on Monday 26 November 2018.
All members are welcome to attend.
Date: Monday 26 November 2018
Time: 4.15 - 4.45pm
Venue: South Level 4 Lounge, Eden Park, Auckland (access through Reimers Ave, Gate G).
Two positions on the Executive Committee become vacant at this year's AGM. Two nominations have been received for 2018 to 2020, therefore no vote will take place. The nominees are:
Keith Parker, Eden Park
Joelene Elliott, Rotorua Venues
EVANZ Awards Sponsors 2018
EVANZ would like to thank all the sponsors of the 2018 EVANZ Awards. With their generous support, our Awards would not be possible.
Vidcom join us as sponsor of the Supreme Venue Awards this year. Luc Jorieux, General Manager of Vidcom NZ, says "Venues are pivotal in the event industry as they cater for all sizes of events and budget. EVANZ is a key forum for venue operators to share, engage and exchange on the issues, challenges and opportunities. Vidcom are thrilled to be associated with the EVANZ Awards and supporting the venue industry. Our company has been associated with a number of high profile venues for a number of years and we are delighted to be able to support EVANZ."
Vidcom is also very excited to showcase the technical possibilities of Eden Park on the Awards evening. "This venue is iconic and special to most New Zealanders", says Jorieux. "This amazing venue has a state of the art technology offering with large crisp and bright visual displays, versatile and engaging lighting and crispy clear great sound systems. The Vidcom team is looking forward to showing all EVANZ attendees the possibilities this great venue can offer and emulate."
Other new Awards sponsors this year include Medium Venue of the Year sponsor Sidekicker, an on-demand staffing platform that allows businesses to hire staff at the click of a button, and event and venue management software provider Ungerboeck Software International, who will be the sponsor of the Rising Star award. “We are delighted to welcome Ungerboeck as a sponsor of this important award”, says EVANZ President Keith Parker. “Our industry relies on exceptional people and it’s so important to recognise and foster the talent in the industry. We are heartened to see an industry partner like Ungerboeck showing its support of our future industry leaders.”
EVANZ / PANNZ Workshop - A Data-Driven Audience Development Strategy
Creating a data-driven audience development strategy for your organisation
EVANZ and the Performing Arts Network of New Zealand (PANNZ) are proudly collaborating to offer a free audience development workshop. It is difficult to get any traction as venues if we don’t understand our audiences or know how to gather data successfully. Stephanie Richardson from PANNZ will lead a workshop on how to achieve success using customer data, and how to apply those learnings to develop a strategy. The workshop will include a discussion around how data is currently being used and Stephanie will present case studies, including learnings from New Zealand touring, and from the Australia Council for the Arts Marketing, Communications and Ticketing Summit recently held in Sydney. We will then apply that thinking as we walk through an audience development strategy template.
Workshop details:
Date: Monday 26 November 2018
Time: 10am-12pm
Venue: Eden Park, Auckland
Cost: FREE to EVANZ and PANNZ members
Please register your interest by emailing admin@evanz.co.nz with the number of attendees and the name of your organisation.
We hope to see you there!
EVANZ Education and Training Regional Seminar - Auckland
The Education and Training Subcommittee invites EVANZ members to the next Regional Seminar in Auckland.
EVANZ EDUCATION SEMINAR INFORMATION
Date: Tuesday 24 July 2018
Time: 9.00am – 4.30pm
Venue: The Trusts Arena, Henderson, Auckland
Cost: FREE to EVANZ members
Morning tea, afternoon tea and light lunch provided
The seminar will include:
- Practical customer safety/security - Neville Carseldine, Safety & Security Manager, Auckland Stadiums
- Management of alcohol at events - Lisa Woodward, Senior Sargent from the Alcohol Harm area of the NZ Police
- Education opportunities available for you and your team - Adam Lynch, Chairman Education Committee, EVANZ and Keith Parker, President of EVANZ
- Update from Skills Active on the new industry qualification - Linda Dorrington, Skills Active
- Venue updates, round table discussions and plenty of networking!
To register or for further information, please email gm@evanz.co.nz
EVANZ Annual Conference
The 2018 Annual EVANZ Conference will be held in Auckland at Eden Park. Registrations must be received by Friday 9 November 2018.
An alternative registration form (pdf) can be found here.
Dates: Monday 26 to Wednesday 28 November 2018
The Awards Dinner will be held on Tuesday 27 November at Eden Park.
The programme will start around lunchtime on Monday 26 November and conclude on Wednesday 28 November around 1pm, followed by a venue tour finishing at approximately 3.30pm.
CONFERENCE & AWARDS DINNER COSTS:
Conference full package including Awards Dinner: | EVANZ Members*: $550 + GST Non Members: $795 + GST |
Awards Dinner only (Tues 27 Nov): | EVANZ Members*: $150 + GST Non Members: $195 + GST |
Day rate (Mon**, Tues or Weds daytime only excluding Awards Dinner): | EVANZ Members*: $150 + GST per day Non Members: $195 + GST per day |
*Member Venues and Associate Members
**Monday day rate includes welcome function 5-7pm Monday
ACCOMMODATION RECOMMENDATIONS
Accor Hotels are offering preferred rates to EVANZ Conference delegates at the Grand Mercure Hotel, Sebel Viaduct Harbour and Pullman Auckland. View the rates and make a booking here
If you want to be near the venue rather than in the CBD you could try AirBnB or another home rental website. Kingsland or Sandringham are both suburbs close to Eden Park. There are also a couple of motels near Eden Park: